Payments

Kinderpedia Admissions supports tracking enrollment fees and application payments as part of the admissions process. Payments can be configured as checklist items or as part of form submissions.

Fee Configuration

Fees are managed in Configuration > Fees. Each fee has:

• Name -- a descriptive name (e.g., "Enrollment Fee", "Application Fee", "Assessment Fee").
• Amount -- the monetary value.
• Currency -- the currency code (e.g., USD, EUR, GBP, RON).
• Active/Inactive status -- toggle fees on or off without deleting them.
• Sort order -- drag to reorder fees in the list.

Adding a Fee

1. Navigate to Configuration > Fees.
2. Click Add Fee.
3. Enter the fee name, amount, and currency.
4. Click Save.

Reordering Fees

Drag fees using the drag handle to change their display order. The order affects how fees appear in forms and checklist selections.

Toggling Fees

Click the toggle switch next to a fee to activate or deactivate it. Inactive fees are not available for selection in new forms or checklists but remain on existing records.

Payments in Checklists

Payments can be tracked as checklist items:

1. In Configuration > Checklists, add a new item with type Payment.
2. Link it to the appropriate applicant status (e.g., "Applied" or "Offered").
3. Mark it as mandatory if payment is required before proceeding.

When admissions staff check off the payment checklist item for an applicant, it records that the payment has been received.

Payments in Forms

Application forms can include payment fields:

• Payment fields are configured in the form builder.
• When a family submits the form, the payment status is recorded.
• Payment processing may be handled through an integrated payment gateway.

Setup Wizard Default

During the Setup Wizard, a default enrollment fee is created:

• Name: Enrollment Fee
• Amount: $150
• Currency: USD

You can modify this default in Configuration > Fees after completing the wizard.

Tracking Payment Status

Payment status is tracked at the individual applicant level:

• Paid -- payment has been received and confirmed.
• Pending -- payment is expected but not yet received.
• Overdue -- payment deadline has passed.

You can view payment status in:

• The applicant's Checklist tab (if payments are configured as checklist items).
• The applicant's form submission data (if payment was part of the form).

TIP

For schools that collect application fees before processing, configure the payment checklist item linked to the "Pending" or "Applied" status. This ensures the payment requirement appears early in the admissions process.

WARNING

Kinderpedia Admissions tracks payment status but may not process actual financial transactions directly. For payment processing, your school may use an external payment gateway or manual confirmation workflows. Check with your administrator about your school's specific payment integration.

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